Perry, G: QuickBooks 2014 on Demand

Previewing or Printing Invoices 121 Emailing an Invoice 123 Charging (or Billing) Expenses to a Customer 127 Setting Finance Charge Preferences 130 Creating a Monthly Statement 131 Receiving Payments for Invoices 133 Issuing a Credit or Refund 134 Recording Cash Sales/Sales Receipts 135 Making Bank Deposits 136 Receiving Advances, Retainers, and Down Payments 137 Issuing Discounts 138 Tracking Accounts Receivable 141 Using the Income Tracker 142 Working with the Customer and Payments Snapshots 143 Viewing the Open Invoices Report 145 Using the Collections Center 146 Creating a Collection Letter 148 Recording Bad Debts 151 Recording Bounced Checks 153 Working with Multiple Currencies 155 5 Making Purchases and Recording Payments 167 Introduction 167 Setting Purchases and Vendors Preferences 168 Working with the Vendor Center 171 Using Purchase Orders 173 Reporting on Open Purchase Orders 177 Receiving Goods 178 Receiving a Partial Order 180 Viewing Aging and Unpaid Bills Reports 182 Paying Bills 183 Taking Discounts 184 Using the Check Register 185 Editing Bill Payments 186 Deleting Bill Payments 188 Setting Checking Preferences 189 Writing Checks 191 Printing Checks 193 Voiding Checks 195 6 Collecting and Paying Sales Tax 199 Introduction 199 Setting Sales Tax Preferences 200 Creating a Sales Tax Item 201 Creating a Sales Tax Group 202 Charging Sales Tax to Customers 203 Entering Tax Status of Inventory Items 204 Selling Tax-Exempt Items 205 Selling Items to Tax-Exempt Customers 206 Producing Monthly Sales Tax Reports 207 Paying Sales Tax 208 Taking a Discount for Early Payment 209 7 Using Time-Saving Features 211 Introduction 211 Memorizing Transactions 212 Memorizing a Group of Transactions 213 Using Memorized Transactions 215 Scheduling Recurring Transactions 216 Changing Memorized and Scheduled Transactions 219 Removing Memorized Transactions 221 Setting Reminders Preferences 222 Using Reminders 224 8 Job Cost Estimating and Tracking 225 Introduction 225 Setting Jobs and Estimate Preferences 226 Setting Up a Job 228 Tracking Job Status and Type 232 Using the Job Type Feature 233 Tracking Other Job Info 234 Working with Estimates 235 Invoicing Against an Estimate 237 Reporting on Job Estimates Versus Actuals 239 9 Tracking Time 241 Introduction 241 Setting Time Tracking Preferences 242 Installing the Timer 243 Exporting Information to the Timer 245 Creating a New Timer File 246 Creating a Timer Activity 248 Using the Timer 249 Sending Timer Data to QuickBooks 250 Importing Timer Data into QuickBooks 252 Viewing Timer Transactions 254 Editing Timer Transactions 255 Invoicing the Customer for Timer Activities 256 10 QuickBooks Tips and Tricks 257 Introduction 257 Setting Spelling Preferences 258 Creating a Budget 259 Preparing Budget Reports 263 Setting Up Classes 266 Using Classes on Sales and Purchase Forms 268 Reporting on Classes 269 Creating Payment Terms 270 Customizing Forms Design 271 Customizing Forms Data 274 Making Journal Entries 278 Using the QuickBooks Remote Access Feature 280 Creating Mailing Labels 281 11 Using Bank Feeds and Online Banking 283 Introduction 283 Choosing Bank Feeds Mode 284 Activating Bank Feeds 286 Retrieving Online Transactions 289 Manually Importing Transactions 290 Quick Add Transactions to QuickBooks 292 Adding More Details to Transactions 294 Batch Adding Transactions 296 Automatically Assigning Names and Accounts 297 Assigning Transactions to Open Vendor Bills 299 Deleting Transactions 300 Making Online Payments 301 Canceling Online Payments 302 Transferring Money Between Accounts 304 Getting Reports of Online Transactions 305 12 Preparing Income Tax Returns 307 Introduction 307 Choosing the Correct Income Tax Form 308 Assigning Tax Lines to New or Existing Accounts 310 Using the Income Tax Reporting 311 Making Estimated Tax Payments 315 Creating a Tax Return 316 13 Data Backup and Security 319 Introduction 319 Backing Up Your QuickBooks Company File 320 Restoring Backed-Up Information 324 Using the QuickBooks Online Backup Service 326 Adding or Editing the Administrator Password 328 Adding New or Editing Existing Users 329 Closing Financial Records at Year-End 333 Creating a Closing Date Exception Report 335 14 Using Inventory Features 337 Introduction 337 Activating Inventory 338 Setting Up Inventory Items 340 Adding to Your Inventory 343 Editing Inventory Items 344 Creating an Inventory Group 346 Managing Sales Orders 348 Setting Up Reminders to Replenish Your Inventory 350 Preparing Inventory Reports 352 Counting Your Inventory 354 Adjusting Inventory Quantities 355 Adjusting the Default Price of Inventory 356 15 Recording Your Assets 359 Introduction 359 Reconciling Your Bank Statement 360 Recording Bank Account Transfers 363 Tracking Petty Cash 364 Receiving Credit Card Payments 365 Recording Deposits as Assets 366 Purchasing Fixed Assets 367 Entering Depreciation 370 Selling Fixed Assets 371 16 Recording Owners' Equity 373 Introduction 373 Understanding the Opening Balance Equity Account 374 Recording Owners' Distributions 377 Entering Prior Period Adjustments 379 Viewing Transactions in Retained Earnings Account 380 17 Recording Liabilities 381 Introduction 381 Managing Accounts Payable 383 Recording Payroll Tax Accruals Without a QuickBooks Payroll Subscription 384 Setting Up Credit Card Accounts 385 Accounting for Deposits or Retainers 390 Recording Loans 391 Using the QuickBooks Loan Manager 392 Recording Loan Payments 395 18 Working with Reports in QuickBooks 397 Introduction 397 Looking at the Company Snapshot 398 Using the Report Center 400 Setting Report and Graph Preferences 403 Modifying Reports 406 Creating and Using Report Groups 409 Memorizing Reports 411 Importing and Exporting Report Templates 412 Understanding Sharing and Contributed Reports 414 Learning Other Reporting Tips and Tricks 416 Workshops 419 Introduction 419 Project 1: Creating Your Own Favorites Menu 419 Project 2: Customizing the Company Snapshot 421 Project 3: Using Document Management 423 Project 4: Color-Coding Your Accounts 425 Project 5: Using To Do Notes 426 Project 6: Using the Lead Center 429 Index 433

Gail is a former senior tax accountant with the Big Four firm Deloitte, where she specialized in providing tax planning services and advice to small businesses. Gail has a degree in English and journalism from Indiana University and has written hundreds of newspaper and magazine articles about taxes, accounting, personal and business finances, and financial software. She is the author of more than 30 books, including The Complete Idiot's Guide to Doing Your Income Taxes, Quicken All-In-One Desk Reference for Dummies, and Surviving Financial Downsizing: A Practical Guide to Living Well on Less Income.