QuickBooks 2008

Fields
... Inventory
Part Fields
... Non-Inventory
Part Fields
... Other Charge Fields
... Subtotal
... Group
... Discount
... Payment
... Sales Tax Item
- Modifying Items
- Hiding and Deleting Items
... Hiding Items
... Deleting Items

Chapter 5. Setting Up Other QuickBooks Lists
- The Vendor List
... Entering Address Information
... Additional Info
... Filling in Expense Accounts Automatically
- Categorizing with Classes
- Price Levels
... Creating a Price Level
... Applying a Price Level
- Customer and Vendor Profile Lists
... Sales Rep List
... Customer Type List
... Vendor Type List
... Job Type List
... Terms List
... Customer Message
... Payment Method List
... Ship Via List
... Vehicle List
- Memorized Transactions
- Fixed Asset Items
- Creating and Editing List Entries
... Creating Entries
... Editing Entries
- Merging List Entries
- Hiding and Deleting List Entries
... Hiding Entries
... Deleting Entries
- Sorting Lists
- Printing Lists
... Blasting Out a Quick List
... Customizing a Printed List

Chapter 6. Managing QuickBooks Files
- Where to Store Your Company Files
- Backing Up Files
... Backing Up to Your Computer Right Away
... Automated QuickBooks Backups
... Choosing Standard Settings for Your Backups
- Restoring Backups
- Sending Company Files to Others
... Creating a Portable Company File
... Opening a Portable Company File
- Verifying Your QuickBooks Data
... Running the Verify Data Utility
... Reviewing Problems
... Running the Rebuild Data Utility
- Cleaning Up Data
... Running the Clean Up Company File Tool
- Cleaning Up After Deleting Files

Part Two: Bookkeeping

Chapter 7. Tracking Time and Mileage
- Setting Up Time Tracking
... Turning on Time Tracking
... Setting Up the People Who Track Time
... Setting Up Items and Customers for Time Tracking
- Entering Time in Timesheets
... Filling in Weekly Timesheets
... Entering Time for One Activity
- Setting Up the Standalone Timer
... Exporting Lists for Timer Users
... Distributing Timer
... Importing Workers' Time into QuickBooks
- Using Timer to Track Time
... Installing the Timer
... Setting Up the Timer Program
... Setting Up an Activity
... Entering Time
... Creating an Export File of Your Time
- Running Time Reports
- Tracking Mileage
... Adding a Vehicle
... Setting the Mileage Rate
... Recording Mileage Driven
- Generating Mileage Reports

Chapter 8. Paying for Expenses
- When to Pay Expenses
- Entering Bills
- Automating Recurring Bills
... Memorizing a Bill
... Using a Memorized Bill
... Creating Memorized Groups of Bills
- Purchasing Inventory
... Creating Purchase Orders
... Receiving Inventory and Bills Simultaneously
... Receiving Inventory Before the Bill
- Handling Reimbursable Expenses
... Setting Up Reimbursements as Income
... Recording Reimbursable Expenses
- Paying Your Bills
... Selecting Bills to Pay
... Modifying Payment Amounts
... Applying Discounts and Credits
... Setting the Payment Method and Account
... Saving Paid Bills
- Producing Checks
... Writing Checks by Hand
... Setting Up QuickBooks to Print Checks
... Printing Checks
- Writing Checks Without Entering Bills
... Using the Write Checks Dialog Box
... Adding Checks to an Account Register
- Paying with Cash
- Paying with Credit Cards
- Recording Vendor Credits
- Paying Sales Tax
... Sales Tax Payment Preferences
... Producing Reports of the Sales Tax You Owe
... Remitting Sales Taxes

Chapter 9. Invoicing
- Choosing the Right Type of Form
... Sales Receipts
... Statements
... Invoices
- Sales Forms and Accounts
- Creating Invoices
... Creating an Invoice
... Filling in Invoice Header Fields
... Entering Invoice Line Items
... Applying Subtotals, Discounts, and Percentage Charges
... Adding a Message to the Customer
... Choosing How to Send the Invoice
... Adding a Memo to Yourself
- Invoicing for Billable Time and Costs
... Setting Up Invoicing for Time and Expenses
... Adding Billable Time and Expenses to Invoices
- Invoicing for Backordered Products
... Using Pending Invoices for Backorders
... Using Sales Orders for Backorders
- Memorizing Recurring Invoices
... Using a Memorized Invoice
... Editing a Memorized Invoice
- Estimating Jobs
... Creating an Estimate
... Creating Multiple Estimates
... Creating an Invoice from an Estimate
- Creating Progress Invoices
... Progress Invoicing Options
... Fine-Tuning a Progress Invoice
- Producing Statements
... Creating Statement Charges
... Generating Customer Statements
... Previewing Statements
... Generating Statements
- Finding Invoices (and Other Transactions)
... Searching with the Customer Center
... Using the Find Command
- Editing Invoices and Sales Receipts
- Voiding and Deleting Invoices and Sales Receipts
- Handling Refunds and Credits
... Creating Credit Memos
... Creating Refund Checks
... Applying Credits to Invoices
- Sending Sales Forms
... Setting Print Options
... Aligning Forms and Paper
... Choosing a Send Method
... Print One Form
... Printing in Batches
... Printing Mailing and Shipping Labels
... Printing Packing Slips
... Emailing Sales Forms
... Emailing One Form
... Emailing in Batches

Chapter 10. Managing Accounts Receivable
- The Aging of Receivables
... Accounts Receivable Aging Reports
... Customer & Job Reports
- Receiving Payments for Invoiced Income
- Applying Credits to Invoices
- Discounting for Early Payment
- Deposits, Down Payments, and Retainers
... Setting Up QuickBooks for Prepayments
... Recording Prepayments
... Applying a Deposit, Down Payment, or Retainer to an Invoice
... Refunding Prepayments
- Applying Finance Charges
... Finance Charge Preferences
... Assessing Finance Charges on Overdue Balances
- Cash Sales
... Creating Sales Receipts
... Creating a Batch Sales Template
... Reconciling Excess and Short Cash
- Making Deposits
... Choosing Payments to Deposit
... Recording Deposits
... Depositing Money from Merchant Card Accounts

Chapter 11. Doing Payroll
- Choosing a Payroll Service
- Applying for a Payroll Service
- Setting Up Payroll
... Setting Up Compensation and Benefits
... Setting Up Employees
... Setting Up Payroll Taxes
- Entering Historical Payroll
- Running Payroll
... Printing Paychecks and Pay Stubs
- Paying Payroll Taxes
- Preparing Payroll Tax Forms

Chapter 12. Bank Accounts, Credit Cards, and Petty Cash
- Entering Transactions in an Account Register
... Opening a Register Window
... Creating a Transaction in an Account Register
- Handling Bounced Checks
... Setting Up QuickBooks to Handle Bounced Checks
... Recording Bank Charges
... Reinvoicing for Bounced Checks
- Transferring Funds
- Reconciling Accounts
... Preparing for the First Reconciliation
... Preparing for Every Reconciliation
... Starting a Reconciliation
... Reconciling Transactions
... Reconciliation Reports
... Modifying Transactions During Reconciliation
... Stopping and Restarting a Reconciliation
... Correcting Discrepancies
... Undoing the Last Reconciliation
... When Your Bank Makes a Mistake
- Managing Loans
... Setting Up a Loan
... Adding a Loan to Loan Manager
... Modifying Loan Terms
... Setting Up Payments
... What-If Scenarios
- Tracking Petty Cash
... Recording ATM Withdrawals and Deposits to Petty Cash
... Recording Purchases Made with Petty Cash

Chapter 13. Making Journal Entries
- Balancing Debit and Credit Amounts
- Some Reasons to Use Journal Entries
- Creating General Journal Entries
... Filling in General Journal Entry Fields
- Checking General Journal Entries
- Reclassifications and Corrections
- Recording Depreciation with Journal Entries

Chapter 14. Generating Financial Statements
- The Profit & Loss Report
... Understanding the Profit & Loss Report
... Generating a Profit & Loss Report
... Other Profit & Loss Reports
- The Balance Sheet
... Understanding the Balance Sheet
... Generating a Balance Sheet Report
- The Statement of Cash Flows
... Understanding the Statement of Cash Flows
... Generating a Statement of Cash Flows

Chapter 15. Performing End-of-Year Tasks
- Viewing the Trial Balance
- Generating Year-End Financial Reports
... The Year-End Profit & Loss Report
... The Year-End Balance Sheet
- Generating Tax Reports
- Sharing the Company File with Your Accountant
... Creating an Accountant's Review Copy
... Sending a Copy Directly to Your Accountant
... Merging Accountant Changes into Your Company File
... Canceling an Accountant's Review Copy
- 1099s
... Generating 1099 Reports
... Printing 1099-MISC Forms
- Closing the Books for the Year

Part Three: Managing Your Business

Chapter 16. Managing Inventory
- The QuickBooks Inventory Process
... Setting Up Inventory Items
... Purchasing and Selling Inventory
- Running Inventory Reports
... Inventory Valuation: How Much Is Inventory Worth?
... Inventory Stock Status
... Viewing One Inventory Item
- Performing a Physical Inventory
- Adjusting Inventory in QuickBooks
... Adjusting Quantities
... Adjusting Quantities and Values

Chapter 17. Budgeting and Planning
- Types of Budgets
- Ways to Build Budgets
- Creating Budgets in QuickBooks
- Filling in Budget Values
... Copy Across Columns
... Adjust Row Amounts
- Creating Additional Customer:Job or Class Budgets
- Copying Budgets and Creating What-if Budgets
- Running Budget Reports
... The Budget Overview Report
... Budget vs. Actual Report
... Profit & Loss Budget Performance Report
... Budget vs. Actual Graph

Chapter 18. Tracking Your Business with Reports
- Finding the Right Reports
- A Quick Guide to QuickBooks Reports
... Company & Financial Reports
... Customers & Receivables Reports
... Sales Reports
... Jobs, Time & Mileage
... Vendors & Payables
... Purchases
... Inventory
... Employees and Payroll
... Banking
... Accountant and Taxes
... Budgets and Forecasts
... List Reports
... Custom Reports
- A Review of Report Preferences
... Company-Wide Report Preferences
... Individual Preferences
- Running Reports
- Printing and Saving Reports
... Saving Reports to Files
- Customizing Reports
... Date Ranges
... Subtotals
... Customizing the Columns in Reports
... Sorting Reports
... Filtering Reports
... Report Headers and Footers
... Fonts and Numbers
- Memorizing Reports
- Swapping Reports Between Company Files
... Exporting a Report
... Importing Report Templates

Part Four: QuickBooks Power

Chapter 19. Online Banking Services
- Setting Up Your Internet Connection
- Setting Up Your Accounts for Online Services
... Applying for Online Services
... Activating Online Services for Your QuickBooks Account
- Exchanging Data with Your Bank
... Downloading Statements with WebConnect
... Exchanging Data via a Direct Connection
... Working with Online Items
- Creating Online Items for Direct Connections
... Sending a Message to Your Bank
... Transferring Funds Between Accounts
- Matching Downloaded Transactions
... Matching Transactions QuickBooks Couldn't Match
- Paying Bills Online

Chapter 20. Configuring Preferences to Fit Your Company
- An Introduction to Preferences
- Accounting
- Bills
- Checking
... Choosing the Bank Accounts You Use
... Setting the Way Company Checks Work
... Choosing Company-Wide Payroll Accounts
- Desktop View
... Window Preferences
... Preferences for Saving the Desktop
... Choosing a Color Scheme
... Setting Up the QuickBooks Home Page
- Finance Charge
- General
... Tuning QuickBooks to Your Liking
... Company-Wide General Preferences
- Items & Inventory
- Jobs & Estimates
- Payroll & Employees
- Reminders
... Reminders on the My Preferences Tab
... Reminders for Everyone
- Reports and Graphs
... Preferences for the Reports You Generate
... Preferences That Apply to Every Company Report
- Sales & Customers
- Sales Tax
- Send Forms
- Spelling
- Tax: 1099
- Time & Expenses

Chapter 21. Integrating QuickBooks with Other Programs
- Mail Merge to a Word Document
... Creating Letters and Envelopes in QuickBooks
- Synchronizing Contacts
... Using QuickBooks Contact Sync for Outlook
- Finding Third-
Party Integrated Applications
... The QuickBooks Solutions Marketplace
... Other Ways to Find Third-
Party Programs
- Setting Up an Integrated Application
- Exporting QuickBooks Data
... Exporting Lists and Addresses
... Exporting Reports
- Importing Data from Other Programs
... Importing an Excel Spreadsheet
... Importing a Delimited File
- QuickBooks Add-on Services
... Merchant Services
... Intuit Payroll Services
... QuickBooks Billing Solutions

Chapter 22. Customizing QuickBooks
- Customizing the Desktop
- Customizing the Home Page
- Customizing the Icon Bar
... Adding and Removing Icons
... Adding Windows to the Icon Bar
... Changing Icon Appearance
... Changing the Order of Icons
- Customizing Forms
... Editing an Existing Form
... Basic Customization
... Additional Customization
... Laying out Forms
... Selecting Form Objects
... Moving and Resizing Objects
... Adding, Removing, and Copying Objects
... Formatting Forms
... Other Handy Layout Tools
- Managing Templates
... Creating a New Template
... Making a Template Inactive
... Exchanging Templates Between Company Files

Chapter 23. Keeping Your QuickBooks Data Secure
- Setting Up the Administrator
... Assigning the Administrator User Name and Password
... Resetting the Administrator Password
... Complying with Credit Card Security Regulations
- Creating QuickBooks Users
... Adding New Users
... Resetting a User Password
- Restricting Access to Features and Data
... What the Access Areas Represent
... Setting Access Rights
- Audit Trails

Part Five: Appendixes
Appendix A. Installing QuickBooks
Appendix B. Help, Support, and Other Resources
Appendix C. Keyboard Shortcuts
Index