Atchison, S: Project 2013 Absolute Beginner's Guide

...64 Setting Your Project's WBS Code Structure ...66 5 Working with Resources ...69 Understanding Resource Types and Other Factors ...70 Adding Resources to Your Project ...71 Adjusting Resource Calendars ...73 Assigning Resources to Tasks ...73 Assigning a Resource Using the Task Information Dialog Box ...74 Assigning a Work Resource Using the Team Planner View ...75 Editing an Existing Resource Assignment ...76 Splitting a Task to Create a Gap in Work ...77 Fine-Tuning a Resource's Work Schedule for a Task ...77 Assigning Remaining Work on a Task to Another Resource ...78 6 Accounting for Project Costs ...81 Understanding Types of Costs ...82 Creating a Budget for Your Project ...82 Creating and Assigning Budget Resources ...83 Adding Values to Budget Resources ...85 Pairing Resources with Budgets ...85 Comparing Actual Cost and Work Values with the Project Budget ...87 Accounting for Overtime Spent on Project Tasks...88 Planning for Overtime Work and Costs ...89 Recording Actual Overtime Work and Costs ...90 7 Capturing Project Progress ...93 Baselining Your Project ...94 Gathering Status Updates from Resources ...96 Actual Start, Percent Work Complete, Remaining Work ...96 Actual Start, Actual Work, Remaining Work, Expected Finish Date ..100 Actual Work Per Day, Remaining Work, Expected Finish Date ...102 Assessing the Impacts of Updates ...105 8 Sharing Your Project with Others ... 107 Reporting on Your Project ...108 Generating and Customizing a Visual Report ...109 Generating and Customizing a Basic Report ...113 Sharing Data with Others ...116 Copying the Timeline ...116 Exporting Data to Excel ...117 Taking a Picture of Your Project Data ...117 Saving the Project as a PDF or XPS File ...118 Collaborating with Others on Your Project ...119 9 Customizing Project 2013 ... 121 Creating Custom Fields ...122 Adding and Removing Columns in a View ...124 Adding a Column to a View ...125 Hiding a Column in a View ...126 Saving a Set of Columns as a Table ...126 Creating and Editing Views ...128 10 Understanding Project Options ... 133 General Project Options ...135 User Interface Options ...135 Project View ...137 Personalize Your Copy of Microsoft Office ...137 Startup Options ...138 Display Options ...138 Calendar ...139 Currency Options for This Project ...139 Show Indicators and Options Buttons For ...141 Show These Elements ...141 Schedule Options ...142 Calendar Options for This Project ...143 Schedule ...145 Scheduling Options for This Project ...145 Schedule Alerts Options ...148 Calculation ...148 Calculation Options for This Project ...149 Proofing Options ...150 AutoCorrect Options ...151 When Correcting Spelling in Microsoft Office Programs...151 When Correcting Spelling in Project ...151 Save Options ...152 Save Projects ...153 Save Templates ...154 Cache ...154 Language Options ...155 Advanced Options ...156 General ...156 Project Web App ...158 Planning Wizard ...159 General Options for This Project ...159 Edit ...160 Display ...161 Display Options for This Project ...163 Cross Project Linking Options for This Project ...164 Earned Value Options for This Project ...165 Calculation Options for This Project ...166 Customize Ribbon Options ...167 Customize the Ribbon ...168 Quick Access Toolbar Options ...170 Customize the Quick Access Toolbar ...171 Add-Ins Options ...172 Trust Center Options ...172 11 Dealing with Problems ... 175 Problem: One of My Resources Is Overallocated ...176 Problem: My Schedule Goes Longer Than My Deadline ...180 Problem: My Costs Are Exceeding My Budget ...182 Assigning Work to Fewer People ...183 Cutting Back on What Needs to Get Done ...183 Trimming Budget Amounts ...184 Appendix Guide to Project Fields ... 185 Index ... 249